Compare Listings

Four Time Management Tips To Make You A Better Property Manager

Four Time Management Tips To Make You A Better Property Manager
0
(0)

Whatever you do for a living, time is money. With the right property management tips, you can protect your time and your money. By using these time-saving strategies, you can make your property management business more efficient.

As a property manager, whether you own a block of city apartments or beach property on the beautiful Central Coast, you probably head up a team made up of maintenance workers, outside contractors, in-house office staff, and more. It can be tough enough to manage your own time, but when you manage a property, another person’s problem can become yours, so time management is crucial. 

 

  1. Efficient property management must be documented. Property managers should always document interactions with tenants. The best way to become more efficient is to document exactly what you do. This shouldn’t be general records but should include how much time you spend on each project. Write down how much you spend on setting up a listing, answering calls, doing showings, and communicating with contractors. Track a whole week to get a good idea of how you’re spending your time. 
  2. Batch your work into blocks of time. To use your time better, stop trying to multi-task and instead focus on only one thing at a time. This can be hard if your company is small, and you’re always trying to deal with lots of different things, so try to delegate where you can to make things easier. Batch all your rental listings into one block of time so you can get into a flow of work. Multitasking isn’t efficient, so stop doing it. 
  3. Schedule your time. Without any kind of scheduling system, then your to-do list doesn’t exist anywhere except in your mind. The more things you try to keep in your head like this, the more likely it is that you will forget things or let things slip through the net. It’s easy to get very overwhelmed to remember everything that you need to do. Make a scheduling system, even if it’s just a calendar, so you can think less about everything that you need to do, and can just pay attention to the thing you need to do right now. 
  4. Create a system for jotting down notes. How many times a day do you think of something that you need to do? Before you can act on that thought, something happens to distract you, like the phone running, and you completely forget about it. Later on, you can’t remember what the thought was. This is annoying. Create a system for jotting down notes. Carry a small notebook, or use an organizational tool like Evernote, or just the Notes app on your phone. At the end of the day before you finish work, look over the notes you made and add anything important to your scheduling system. This will help you to avoid missing anything important and doesn’t interrupt your day too much when a sudden thought comes to you. You’ll also have peace of mind at the end of the day. 

How useful was this post?

Click on a star to rate it!

Average rating 0 / 5. Vote count: 0

No votes so far! Be the first to rate this post.

img

rosskelly

Related posts

Have You Paid More Than Your New Home Is Worth?

When it comes to finding a good deal, you won’t find a harder place to close a fair sale than the...

Continue reading
by rosskelly

What do you Need to Know about Investing in a Fixer-Upper Property?

Investing in a fixer-upper property can come with a high amount of risk. On one hand, you may find...

Continue reading
by rosskelly

How To Make Sure Your Property Is Healthy For Tenants

As a landlord, you have a certain duty of care to your tenants; not only is it your responsibility...

Continue reading
by rosskelly

Join The Discussion